Scattered requests
Requests arrive in every format and get retyped.
Sourcing. Decisions. Purchase-to-pay.
AI procurement, from sourcing chat to three-way match
Flow Procurement turns a plain-language request into an RFI, RFQ, RFP or auction, optimizes split awards across suppliers and reconciles orders with KSeF e-invoices. Built for mid-market companies, enterprises and public sector buyers in Poland and the EU.
A connected workflow
Procurement still runs on email and spreadsheets
Unclear decisions
Awards are decided on gut feeling instead of constraints.
Late reconciliation
Invoices are matched by hand, late.
Flow Procurement keeps intake, sourcing, award decisions and invoice matching in one place, with AI that drafts and humans who decide.
Built for the whole process
From the first request to the final match
Sourcing chat
Describe a need in plain English or Polish. The assistant, using xAI Grok with fallback providers and a rules-only mode, drafts an RFI, RFQ, RFP or auction, lists missing fields and creates the event only after you confirm.
Typed AI guardrails
Structured checks flag ambiguous go-aheads and block off-topic and unsafe prompts. They never create anything on their own.
RFx and Polish public procurement
Run RFI, RFQ, RFP, framework agreements and market consultations, plus Polish Public Procurement Law (Pzp) procedure types with TED and BZP notice export.
Auctions
Reverse, English, sealed-bid, Japanese and dynamic formats with automatic extension and live ranking in the supplier portal.
Split-award optimizer
LP and MIP models on the HiGHS solver allocate volume by cost, lead time, quality and ESG under capacity, contract and budget constraints. Explore Pareto fronts, Monte Carlo stress tests, shadow prices and what-if scenarios.
KSeF three-way match
Purchase order, goods receipt and KSeF e-invoice matched automatically, with clear statuses for quantity and price mismatches, missing invoices and missing receipts. The integration is built on the official KSeF API 2.0.
Process mining
Process maps, conformance, variants, rework, SLA, anomaly and drift detection across purchase-to-pay, with compliance rules you define.
Supplier risk and onboarding
Composite scorecards, risk heatmaps and delay predictions with explanations. Onboard from a tax ID with VIES, KRS/CEIDG and VAT White List checks.
RFI requirements coverage
Import a requirements workbook, rate coverage for each requirement and export back into the original template.
Guided buying
Catalog, PunchOut, UNSPSC classification, approval thresholds, purchase orders and goods receipt in a five-step flow.
Spend analytics
Ask questions about spend in natural language and get a table, a chart and a short narrative.
Audit trail
One timeline of order and contract events with signed CSV, HTML and PDF exports.
How it works
A clear path from need to order
Describe the need
Use chat or a form, in any wording.
Confirm the event
Review the draft. Nothing is created without your confirmation.
Collect offers and optimize
Suppliers respond or bid in the portal. The optimizer proposes the split award.
Order, receive, match
PO, goods receipt and KSeF invoice reconciled. Process mining watches the flow.
Integrations
Connect procurement to your systems
Available now
- REST API with OpenAPI docs
- KSeF API 2.0
- VIES
- KRS and CEIDG
- VAT White List
- TED and BZP notice export
- cXML PunchOut catalogs
- xAI Grok, Moonshot Kimi, Anthropic Claude, Google Gemini
- ERP, WMS and BI connector framework (configured per customer)
Coming soon
- Coming soon MCP server for AI agents
- Coming soon Microsoft Teams app
- Coming soon SAP Ariba connector
- Coming soon email intake
Security
Human decisions, controlled access
Tenant isolation
Data is separated per organization. Cross-tenant requests are refused.
Role-based access
Buyer, manager, warehouse, supplier and admin roles keep access aligned with responsibilities.
Strong authentication defaults
Signed sessions and mandatory password change for temporary passwords.
Signed audit exports
Signed exports support review of order and contract history.
AI under control
API keys stay on the server. The assistant never creates events without explicit confirmation, and a rules-only mode works without external AI calls.
Hosting, data processing and security documentation are available on request.
Who it is for
Procurement teams with more to coordinate
For mid-market companies, enterprises and public sector entities in Poland and the EU. An English and Polish interface helps teams work together.
Let us show you
Request a demo
Tell us a little about your team and we will get back to you to schedule a walkthrough.
Prefer email? Write to hello@flowprocurement.com